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File folder aggravation  


Dave Karoly
10,000+ posts Member
Joined: 9 years ago
Posts: 10021
February 11, 2019 1:47 pm  

We used to keep our projects by facility name in a Survey Data folder only the Surveyors can access.  That was great.  It still exists.

So at some point the wheels decided to have everything (Engineering, Ar-k-muh-tecks, and Surveyors) in folders by facility name in a Facilities folder.  I don't like it.  Look Surveyors don't mess with each others stuff, right?  But now you have all these other "professionals" going in and messing with stuff.  So I rebelled and went back to the old way then I just put the finished DWG file in their folder.

I have one old project, finished long ago, that is in their folder because that was before I rebelled.  Someone keeps changing my Project named folder to "CADD" and my AutoCAD folder in there "CADD." Annoying.  I have folders named by the program's stuff that's in there, like TBC and StarNet and Field Data and Excel, etc.

So I just went in once again found stupid changing going on so I renamed my folder "Quit changing the name of my folders thank you very much." We will see if that helps.

O death, where is thy sting? O grave, where is thy victory? -1 Corinthians 15:55

FL/GA PLS., Jerry Hastings, A. Sellman and 3 people liked
2,500+ posts Member
Joined: 9 years ago
Posts: 3619
February 11, 2019 1:54 pm  

grampa's grumpy on a Monday....

You forgot


"Nothing quite says awesome like a bruised shoulder, the smell of gun powder, and a zombie hanging on your wall."
Youngest File-

FL/GA PLS., Jerry Hastings, eapls2708 and 2 people liked
Jeran Hopfe
5+ posts Member
Joined: 5 months ago
Posts: 14
February 11, 2019 5:47 pm  

I love being a surveyor - we all get so grumpy about things like this 😄

holy cow
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Joined: 9 years ago
Posts: 14997
February 11, 2019 7:24 pm  


paden cash
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Joined: 9 years ago
Posts: 9048
February 11, 2019 8:07 pm  

When I was a state employee all the surveyors there were required to archive our data files on the mainframe.  And as you can imagine people in other departments were always getting in there an mucking up everything.  Usually it was the folks in the design department screwing with the .dgn and .asc files.

There were plenty of files in there with weird extensions like all our Ashtech data.  I noticed if the perps didn't recognize the file extension, or couldn't open it, they left it alone.  I devised a code to rename our files by simply shifting the letters in the file extension one letter back, or possibly forward.  A .dgn file was renamed ".cfm"  or an ascii file renamed as ".btd".  It was easy enough in those days to rename the archived file back to its proper name after you grabbed it off the mainframe. 

Our aerial branch would create these huge Intergraph (dgn) files of nothing but miles of contours on their clipper machines.  The bridge division was always monkeying around with them looking at the hydraulic data.  No one minded but they had a propensity to screw with them and save them back on the mainframe.  I renamed the contour dgns to have a file extension of ".sff"...surface feature file.  All they were was .dgn files, but nobody ever figured it out.  They finally started asking us for the info.  It was easy enough to grab the file and rename it before delivering it to them.  And they kept their skinners away from our archived files.

“Owning a great golf course gives you great power."
- 45th. President of the United States

Jerry Hastings, Chuck Beresford, Brad Ott and 3 people liked
A. Sellman
500+ posts Member
Joined: 5 years ago
Posts: 501
February 12, 2019 5:31 am  

Almost as bad (and maybe worse, for that matter) is when software messes with things that it absolutely should not.

Just recently I had prepared a preliminary R/W .dgn file for the designers, and for some totally unknown reason- when one designer would open up the file it would force a re-stationing on one of the alignments! So, I recreated the file and made it read-only. Problem solved until someone got in there and unset the read-only attribute. GRRRRR. Only one machine did this... go figure.

Another time the same software went noodles in another designer's PC RAM and totally "Greeked" their TIME SHEETS which use an entirely different program, of course. Closed the offending CADD software and the time sheet printed just fine.

The only superior evidence is that which you have not yet found.


Javad GNSS

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Joined: 8 years ago
Posts: 5830
February 12, 2019 6:52 am  

We decided to go full-bore into paperless filing. Because of that and adding a server some file paths needed to change, three years later and I'm finally to the point I can navigate around it all without much searching.

It's best to set it all up once and stick to it, change is a bad thing. 

WA-ID Surveyor
500+ posts Member
Joined: 7 years ago
Posts: 521
February 12, 2019 12:14 pm  

Data/File management is key to a successful business which involves disciplines that share data.  If everyone is doing their own thing or not abiding by the rules management needs to take control.  There must be a protocol and it must be followed.  One part of ours is "Only surveyors make changes to the survey files and only engineers make changes to the engineer files".  It really works quite nicely when everyone is on the same page.

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